Can I save my application and return later?

You can save your unfinished application at any stage before the job closes and return later via the jobs list home page.

Can I talk to anyone during the process about my application?

All queries in relation to your application should be directed to the contact person specified in the job advertisement.

All other queries should be emailed to

Can I submit a late application?

It is the responsibility of the applicant to ensure that their application is received by the nominated closing date and time.

Once this time has expired, you will no longer have access to your on-line application.

Why do I need to provide a response to the key selection criteria?

Chisholm places significant emphasis on the position description and the accountabilities, which describes the requirements of the position. 

In completing your online application, where requested please ensure that you formally, and in detail, address each of the Key Selection Criteria separately.  Generally, applications which have not adequately addressed the experience and skills will not be considered.

To complete the online application process, you must also upload a copy of your resume, saved as a Word document. For teaching positions, please ensure you also upload certified copies of your Teaching and Vocational Qualifications.

Recruitment process

Steps of the recruitment process for a successful applicant

Step one: Submit online application.
Step two: First round interview.
Step three: Testing (if applicable).
Step four: Referee checks.
Step five: Offer.

What happens after I submit my application?

We have large responses to many of our vacancies so please be patient with us while we review applications.

You can expect us to make initial contact with you within a two-week timeframe while we consider if your application meets business requirements.

How will I know if my application has been received?

As an applicant you will receive an electronic (email) acknowledgement:

  • when you register
  • within two days of the closing date, if the application has not been completed
  • when the application has been submitted.

Applicants will also be notified of the outcome by the end of the selection process.

If you are selected for an interview you will receive a call and you will be advised of a day, time and location. Unsuccessful applicants will be notified by email.

What is the interview process?

The selection panel will be responsible for shortlisting the applications and conducting the interviews.

  • Applications which have not adequately addressed the experience and skills detailed in the online application risk not being considered for the advertised vacancy.
  • There will usually be two or more people on the interview panel.
  • The interview is usually around 45 minutes - one hour in duration.
  • The interview questions will be related to the selection criteria.
  • There will be an opportunity for you to ask questions.
  • You will be notified in advance if there are any tests you need to complete or assessment centres you will need to attend.
  • You will be contacted by email or phone about the outcome of your interview.

What is the reference checking process and how many referees do I need to provide?

As part of their resume, applicants should state the name, address, telephone number and current position of at least three people who have agreed to act as professional referees. 

Written references, although not required at the time of application, may be included if desired. 

The Institute reserves the right to contact one or more of the listed referees, as appropriate. If we want to talk to your referees we will ask you first.

What happens when you are successful?

If you meet all pre-employment requirements you will receive a written offer of employment via our personalised online system called NGA. Our People and Culture team will guide you through the process of accepting your offer.

We will be in touch with you to arrange your first day with us and run you through the details of our induction program.


Does Chisholm have an agreement in place?

Chisholm has two different staff industrial agreements:

Teaching, training and educators are covered by the Victorian TAFE Teaching Staff Multi-Enterprise Agreement 2015 (PDF - 496kb)

Professional and support staff are covered by Chisholm Institute of TAFE Professional Staff Enterprise Agreement 2015 (PDF - 510kb).

All Chisholm staff are to abide by the policies, procedures and agreements.

Is there a probation period?

Employment will be subject to the satisfactory completion of an appropriate probationary period.

How is my personal information protected?

Chisholm Institute appreciates the importance of protecting personal and/or health information. Chisholm Institute respects an individual’s right to privacy and complies with the Commonwealth Privacy Act 1988, Victorian Information Privacy Act 2000 and the Victorian Health Records Act 2001.

How do I set up a job email alert?

You will need to register and create an account on NGA, our recruitment system. 

Register or sign In to NGA, then search for jobs by job title, keywords or department and the location where you want to work. You will now see job alerts active.

Once the alert is set up, you will receive a once a day, week or month notification of new job openings by email or SMS.

Requirements for a role at Chisholm

What you are required to demonstrate and provide for a teaching role at Chisholm

All candidates applying for a teaching role at Chisholm are required to complete the Candidate Qualifications and Vocational Currency Matrix - Teaching and provide evidence of their vocational competency and industry currenty to deliver and assess and endorsed or accredited unit of competency.

Requirement for a non-teaching role at Chisholm

All candidates applying for a non-teaching role at Chisholm are required to complete the Candidate Qualification and Vocational Currency Matrix - Non-teaching

Are you required to have a VIT registration for a teaching role at Chisholm?

A current VIT registration is not compulsory for all teaching positions at Chisholm. A teacher who is currently registered with the Victorian Institute of Teaching (VIT) will need to provide sighted evidence of the registration. If you do not hold a VIT registration, or your VIT registration is suspended or cancelled, you must apply for a Working with Children Check.

What checks are required to work at Chisholm?

 Working with Children Check

  • In accordance with legislative requirements, employment at Chisholm will require confirmation of the following:
    a valid Employee Working with Children Check card; or
  • evidence that you are exempt from a Working with Children Check.

Information regarding the Working with Children Check may be obtained from the Victorian Department of Justice website at

If you already hold a valid Working With Children card, you are required to notify the Department of Justice within 21 days of employment at Chisholm that you have commenced work with a new organisation.

Where satisfactory evidence of the Working with Children check is not provided to the Institute by the contract commencement date or the Institute is advised by the Department of Justice that your assessment notice has been revoked or that you have been given a negative notice, this may result in the individual being denied the ability to perform their current duties.

Police check

As part of our fraud and ethics management strategy, the Institute may also require staff who perform certain functions within the Institute to complete a National Police Record Check.

Where satisfactory evidence of the Police check is not provided to the Institute by the contract commencement date or the Institute is advised by that your assessment notice has been revoked or that you have been given a negative notice, this may result in the individual being denied the ability to perform their current duties.

Do I need to provide certified copies of my qualifications?

All qualifications obtained should be listed and described in the resume.  Qualifications obtained overseas need to be assessed against the Overseas Skills guidelines.

Applicants must provide certified copies of the stated qualifications together with academic records.

A certified copy is a copy of an original document that has been verified as being a true copy after the original document has been sighted by an authorised person.

To have a document certified, you should take the original and a copy to an authorised person. The person must then write on every page of the copy document: "I have sighted the original document and certify this to be a true copy of the original." [Sample statement]

The person should sign each statement and provide their designation such as "Pharmacist."

Authorised persons include:

  • a Justice of the Peace
  • a police officer
  • a barrister, solicitor or patent attorney
  • a principal of an Australian Secondary College, High School or Primary School
  • a postal manager
  • a pharmacist
  • a medical practitioner
  • a bank manager
  • an accountant.

Do I need to be eligible to work in Australia to gain employment at Chisholm?

Offers of Employment will be subject to verification of citizenship, immigration status and consequent entitlement to work legally in Australia.  Applicants must be permitted to work in Australia on an unrestricted basis.

What information do I need to disclose to Chisholm?

Chisholm Institute requests the true and complete disclosure of any circumstances regarding health or capacity to work that would interfere with your ability to perform the duties of the position as detailed in the position description such as: existing or exposure to infectious diseases, taking of medication/treatment on a regular basis. Chisholm also requests the disclosure of existing injury or condition or pre-existing injury or condition.